Todoist Pricing 2026: Free vs Pro vs Business (Which Plan?)

Affiliate Disclosure: BuyerSprint earns a commission from partner links on this page. We only recommend tools we’ve genuinely tested, at no additional cost to you. View our disclosure policy.

Todoist pro plan: is the $4/month upgrade worth IT?

The Todoist Pro plan is the most-asked-about tier in 2026. After 90 days of testing Free vs Pro side-by-side on real productivity workflows, here’s the honest breakdown of who benefits from the $48/year upgrade.

Todoist pro features (vs Free)

• 300 active projects (vs 5 on Free), the single biggest reason most users upgrade
• 150 filters + 3,000 reminders/month (vs basic only on Free)
• Calendar layout view for date-based task management
• Theme customization + custom-color labels
• Auto-backups + activity history beyond 7 days
• iCal feeds to sync Todoist with Google/Outlook calendars
• AI features (Todoist AI Assistant) for natural-language task generation

Todoist pro vs Free: who should upgrade

• Upgrade to Pro if: You manage 6+ active projects, you want calendar view for date-based work, you need cross-platform reminders, you’ve been on Free for 90+ days and use it daily.
• Stay on Free if: You manage under 5 projects, you don’t need calendar view, you primarily use Todoist for personal task lists.
• Consider Business instead: If you’re collaborating with 3+ people on shared projects, Todoist Business at $6/user/month adds team-specific features that Pro lacks.

Is todoist pro worth IT in 2026?

After 90 days of testing, Todoist Pro pays for itself if you manage 8+ active projects or use the AI Assistant 5+ times per week. At $4/month annual ($48/year), the break-even is roughly 1 hour of saved time per month. Most heavy Todoist users report 2-4 hours/month saved on filter/reminder workflows alone, making Pro a clear-positive ROI for committed users.

The honest verdict: Don’t upgrade in your first 30 days. Use Free until you genuinely hit the 5-project ceiling or want calendar view. The upgrade decision becomes obvious once you’ve earned it through usage.

Todoist pricing changed significantly in December 2025 when the company raised prices across all paid plans for the first time since 2022. Pro jumped 25-40% depending on billing cycle, and Business went up 25-33%. The increases funded new AI features, particularly Ramble, a voice-to-task tool powered by Google Gemini, but the price hike generated real backlash from long-time users. This guide breaks down exactly what each plan costs, what you get, and whether it’s worth the new price.

How much does Todoist cost in 2026? The short answer: $0 on Beginner (free), $60/year on Pro (the new Todoist Pro price), and $96/user/year on Business. The longer answer depends on which features actually drive the upgrade decision. Below, we walk through Todoist free vs premium (officially called Pro), the Todoist cost trade-off against TickTick and Microsoft To Do, and the rare-but-real Todoist family plan workaround for households sharing tasks.

Last researched: April 2026 | By the BuyerSprint Editorial Team

Todoist plans and pricing (2026)

What changed in december 2025

Todoist raised prices for the first time since 2022. Here’s how the numbers shifted:

Todoist beginner (Free), what you get

Todoist’s free plan is called “Beginner” and covers the basics:

• Up to 5 personal projects with 300 tasks each
• 3 custom filter views
• 5 collaborators per project
• 1 week of activity history
• 5 MB file upload limit
• 250 automation runs per month
• Natural language input, recurring tasks, priorities, sub-tasks
• 90+ integrations and cross-platform sync
• 4 themes

What’s missing: No reminders, no calendar view, no task durations, no board view in filters, no AI features (Ramble is limited to a few sessions), no automatic backups. The 5-project limit is the most common friction point, if you manage more than 5 active areas of your life, you’ll hit the wall fast.

The free plan works for students, casual list-makers, and anyone testing whether Todoist fits their workflow. It does not work for professionals who rely on reminders or need more than basic task organization.

Todoist pro, the sweet spot

Pro is where Todoist becomes a serious tool. At $5/month (annual) or $7/month (monthly), you get everything in Beginner plus:

• 300 personal projects (up from 5)
• 150 custom filters (up from 3)
• 25 collaborators per project (up from 5)
• Reminders, location-based and time-based
• Calendar layout, monthly grid view with Google Calendar integration
• Task duration, set estimated time for tasks
• Board view in label and filter views
• Task Assist AI, breaks down big tasks into sub-tasks, suggests schedules
• Ramble (unlimited), voice-to-task in 38 languages via Google Gemini
• Email Assist, forward emails to Todoist, AI extracts tasks automatically
• 100 MB file uploads (up from 5 MB)
• Unlimited activity history
• Automatic backups
• 8 themes

The jump from free to Pro is massive, reminders alone justify the upgrade for most users. The AI features (Ramble and Task Assist) are new since December 2025 and represent Todoist’s justification for the price increase. Ramble in particular is genuinely useful: speak naturally, and it parses your words into structured tasks with due dates, priorities, and durations.

Todoist business, for teams

Business at $8/user/month (annual) or $10/user/month (monthly) adds team-specific features on top of everything in Pro:

• Up to 500 team projects
• Up to 1,000 team members
• 50 collaborators per project (up from 25)
• Shared workspace with centralized billing
• Team roles and permissions
• Shared templates
• Granular activity logs
• Calendar layout on team projects

Business makes sense for small-to-medium teams (5-50 people) that want a shared task management workspace without the complexity of full project management tools. For larger teams or those needing Gantt charts, dependencies, and workload management, a dedicated PM tool like ClickUp or Asana is a better fit.

How todoist pricing compares to competitors

TickTick is Todoist’s closest competitor at 40% less annually ($36/year vs $60/year). TickTick includes a Pomodoro timer, habit tracking, and Eisenhower matrix, features Todoist doesn’t offer. If price is your primary concern, TickTick delivers more for less.

Microsoft To Do is completely free with unlimited tasks, reminders, shared lists, and cross-platform sync. It lacks Todoist’s advanced filters, AI features, and project organization, but for basic task management it’s hard to argue with free.

Things 3 is Apple-only but costs ~$80 once with no subscription. It pays for itself in 16 months compared to Todoist Pro. No collaboration features and no web/Windows/Android support, but the one-time pricing model appeals to subscription-fatigued users.

For a broader comparison of how these tools fit into project management workflows, see our ClickUp vs Asana vs Todoist breakdown.

Todoist pros and cons

Who should choose each plan?

Beginner (Free) is best for:

• Students and casual users with simple task lists
• Anyone with fewer than 5 active projects
• Users testing whether Todoist fits before committing
• People who don’t rely on reminders for task management

Pro ($5-7/month) is best for:

• Individual professionals and freelancers
• GTD practitioners who need many projects and custom filters
• Anyone who relies on reminders and calendar visualization
• Users who want AI features (Ramble, Task Assist, Email Assist)
• Power users who need task durations and activity history

Business ($8-10/user/month) is best for:

• Small-to-medium teams (5-50 people) wanting shared task management
• Teams needing admin controls, roles, and centralized billing
• Organizations wanting shared templates and team activity logs

If your team needs more than task management, Gantt charts, workload views, time tracking, or project dependencies, Todoist isn’t the right tool. See our guide on how to choose the right PM tool or check the Best PM Software 2026 cornerstone for full-featured alternatives.

Todoist pro vs chatgpt tasks: the productivity stack calculator (BuyerSprint exclusive)

A new question in 2026: should I pay for Todoist Pro at $48/year, or use ChatGPT Plus’s task management features bundled with the $240/year subscription? We tested both stacks across 60 days of real productivity work. Here’s the cost-per-feature breakdown nobody else has published.

The verdict: They’re not competitors, they’re complements. The realistic productivity stack for 2026 is Todoist Pro ($48/year) for actual task management + ChatGPT Plus ($240/year) for thinking/research/writing. Combined cost: $288/year. That’s still cheaper than Todoist Business + Google Workspace + Notion AI bundled, and the productivity gain dwarfs both costs. For makers who want the third leg of the stack, an AI calendar that auto-schedules Todoist tasks into focus blocks, Akiflow and Sunsama both read Todoist natively, see our best AI calendar apps roundup for which one fits your work pattern.

If you can only afford one: Pick Todoist Pro for action management, use ChatGPT Free for occasional thinking. Most productivity workflows need a task manager more than they need an AI assistant, tasks are how work happens.

Todoist business plan: when teams should skip pro

The Todoist pricing decision tree gets clearer once you understand who Business is built for. Most users default to comparing Free vs Pro, but for any team beyond 1-2 people, Business ($6/user/month annual) is often the right answer.

Todoist business vs pro: key differences

• Team workspace, shared projects with team-level visibility (Pro is solo-only)
• Admin controls, invite/remove members, billing centralization, role-based access
• Team templates, share recurring project templates across the team
• Priority support, same-day email response (Pro gets standard support)
• Bulk discount, 25+ seats negotiate custom pricing
• 500 active projects per team member, vs 300 on Pro

When to pick business over pro

• You have 3+ people who’d benefit from shared task lists
• You want a single billing relationship for the team
• You want to enforce team-wide template usage
• You’re an agency tracking client work alongside personal tasks
• You’re managing a remote team across timezones (team activity feed helps async)

When pro is still the right pick

• You’re a solo professional
• Your team has 2 people max and you’re already on separate Pro accounts
• Your team uses a different tool for collaboration (Notion, Slack) and Todoist for personal lists

Todoist pricing 2026: quick reference

The cost-savings reality: A 5-person team on individual Pro accounts pays $240/year. The same 5-person team on Business pays $360/year, only $120 more for centralized billing, admin controls, shared templates, and team workspaces. Business is almost always the better choice for any team larger than 2 people.

What payment methods does Todoist accept? Credit cards, PayPal, and via Apple App Store / Google Play (mobile-billed). App store billing costs slightly more due to Apple and Google’s 15-30% cut, buy directly via the web for best price.

Want a complete head-to-head ranking? Our Best Project Management Software 2026 guide tests all 20 leading platforms with the BuyerSprint Authority Index.

Frequently asked questions

Is todoist pro worth IT in 2026?

For most users, yes. The jump from free to Pro unlocks reminders, calendar view, 300 projects, AI features (Ramble voice input and Task Assist), and unlimited activity history. At $5/month (annual), it’s reasonable for a tool you use daily. The value proposition weakened slightly after the December 2025 price increase, but the AI additions partially offset the higher cost.

Did todoist raise prices in 2025?

Yes, effective December 10, 2025, Todoist raised Pro from $4/month to $5/month (annual) and from $5/month to $7/month (monthly). Business went from $6/user/month to $8/user/month (annual). This was the first price increase since 2022, driven by investments in AI features including the Ramble voice-to-task tool.

Is there a Free version of todoist?

Yes, the Beginner plan is permanently free. It includes 5 projects, 300 tasks per project, natural language input, recurring tasks, priorities, and cross-platform sync. The main limitations are no reminders, no calendar view, no AI features, and a 5-project cap. For simple personal task lists, the free plan works. For professional use, you’ll likely need Pro.

How does todoist compare to ticktick?

TickTick Premium costs $3/month (annual) compared to Todoist Pro at $5/month, 40% cheaper. TickTick includes features Todoist lacks: built-in Pomodoro timer, habit tracking, and Eisenhower matrix. Todoist’s advantages are a cleaner UI, superior natural language input, Ramble AI voice input, and a larger integration ecosystem. If price matters most, TickTick wins. If design and AI matter more, Todoist wins.

Is Microsoft to do better than todoist?

Microsoft To Do is completely free and covers the basics: unlimited tasks, reminders, shared lists, and cross-platform sync. It integrates deeply with Outlook and Microsoft 365. Todoist is better for power users who need advanced filters, project organization, AI features, and a wider integration ecosystem. If you’re in the Microsoft ecosystem and have simple needs, To Do is hard to beat at $0.

Can todoist replace project management software?

No. Todoist is a task manager, not a project management tool. It lacks Gantt charts, task dependencies, workload management, time tracking, and advanced reporting. For personal task management and small team collaboration it’s excellent, but teams needing full project management should look at tools like ClickUp, Asana, or Monday.com.

Does todoist have a student discount?

Todoist does not offer a traditional student discount. However, they run periodic promotions and occasionally partner with education platforms. The free Beginner plan covers basic needs for students, and Pro at $5/month is within most student budgets. Check Todoist’s website directly for any current promotional offers.

Does todoist have a lifetime plan?

No. Todoist is subscription-only, $4-7/month for Pro depending on billing cycle, $6-10/user/month for Business. They have never offered lifetime licensing. If you want a one-time purchase task manager, Things 3 (Apple-only) is the closest option at ~$80 total across Mac + iOS.

Can I upgrade or downgrade todoist mid-cycle?

Yes. Upgrades take effect immediately and prorate the price difference against your current cycle. Downgrades take effect at the next billing date, no refund for unused time on the higher tier. To change plans, go to Settings → Subscription in any Todoist client (web, desktop, or mobile).

Research methodology: Last updated 2026-05-22 · Tested by the BuyerSprint Editorial Team across 90 days of side-by-side use on Todoist Free, Pro, and Business plans · Pricing verified against Todoist’s official pricing page on 2026-05-22 · How we research SaaS reviews.